How to use Magic Links as an Attendee, Speaker or Moderator

Article author
Nic
  • Updated

5.jpg2.jpg

What is a Magic Link?

Magic Links allow organizers to import registrations from third-party registration platforms into Hopin. This feature is only available for Business, Pro and Enterprise plans. Magic Links can also be used by organizers to invite specific attendees, speakers, vendors, etc., directly to an event.

  • When clicked, a Magic Link will automatically sign-up the attendee for a specific event if they already have a Hopin account affiliated with their email address.
  • If a user does not have an existing Hopin account affiliated with their email address, the Magic Link creates a new Hopin account affiliated with the email address for an attendee. Once the Magic Link is clicked, it will register the attendee for a specific event under their new Hopin account.
  • No two Magic Links are the same; each is unique for every attendee at every event.
  • Magic Links can be sent to attendees, vendors, speakers, moderators and other organizers.
  • Magic Links can be used to invite attendees, vendors, speakers, moderators, prior as well as after the event start time if required. 

How to use Magic Link invites

An Attendee (Speaker, Moderator, Vendor) will receive a Magic Link invitation email sent by an Event Organizer to join an event. Below is what it looks like, simply click on Login & Join Event to proceed.

Screenshot_2021-05-22_at_10.55.57.png

Next tick the box next to I'm not a robot to continue, also complete the reCAPTCHA if prompted.

Note: The reCAPTCHA is a security measure we have in place to make sure there are no bots accessing events. In some cases you will be prompted to complete a reCAPTCHA in some others only ticking the box will be sufficient.

Screenshot_2021-05-22_at_10.57.39.png

The user will then land on an email verification page.

Screenshot_2021-05-22_at_10.23.17.png

A secondary verification email will be issued to the user automatically, it will look like below. The user must click on Confirm & Join Event within 10 minutes in order to register and join the event.

Screenshot_2021-05-22_at_10.23.49.png

The user will then be redirected to the the waiting page (if the event has not started yet) or  the reception page (if the event is live).

If the Event hasn't started yet

If an attendee clicks their Magic Link and the event hasn’t started yet, they are brought to the event waiting page. Here, the guest can edit their Hopin profile by clicking the 'create your profile' link (avatar, name, headline, and social media handles can all be updated). They can also write messages in the chat.image1.gif

If the Event has started

If an attendee clicks their Magic Link and the event has started, they are brought immediately into the event, specifically to the Reception page. The guest can still edit their Hopin profile (avatar, name, headline, and social media handles) by clicking their avatar image at the top right-hand corner of the page and going to their Profile page.

If the user is logged into their Hopin account

If a Magic Link invitee creates a Hopin account or has an existing one and manually logs in to Hopin, they won't need the secondary email verification step when they click on Confirm & Join Event they will simply get into the event. If they are logged out then a new email will be generated after the previous link has expired.

If the Magic Link Expires after 10 minutes

If the secondary email link has expired, and the user has logged out of their Hopin account a new verification email will need to be triggered and re-sent as the verification link is only active for 10 minutes. After this, the user will be issued a new link whenever they click on the previous verification link. So clicking the Confirm & Join Event button again.

Screenshot_2021-05-22_at_11.11.42.png

Next tick the box next to I'm not a robot to continue, also complete the reCAPTCHA if prompted.

Note: The reCAPTCHA is a security measure we have in place to make sure there are no bots accessing events. In some cases you will be prompted to complete a reCAPTCHA in some others only ticking the box will be sufficient.

Screenshot_2021-05-22_at_10.57.39.png

The user will then land on a new email verification page (as shown below) and, at the same time, a new link will be emailed to the user.

Screenshot_2021-05-22_at_11.17.01.png

So once again the user should click on Confirm & Join Event in the newly received email to access the event.

Screenshot_2021-05-22_at_10.23.49.png

Note: The Magic Link will act as an "access pass" into the event, it will bypass the need to log-in to Hopin by bringing the user directly into their Hopin account and into the event.

Tips: If you don't see a Magic Link invite in your inbox check your spam/junk folder just in case.

If your email client uses email threads, make sure to select only the latest Magic Link email, you may need to expand the email thread to see it. 

Recap

In short, to attend an event using Magic Link Invitations:

  1. Find the email invitation in your inbox (check the spam folder as well)
  2. Click on Login & Join event
  3. Confirm that you’re not a robot and solve the reCaptcha if promted
  4. Click on Confirm & Join Event in the secondary verification email
  5. Join event!

How to add a Magic Link invite to your calendar

From the Magic Link invitation email it is possible to add the invite to your calendar too. Simply click on Add to Calendar.

Screenshot_2021-05-22_at_10.23.49.png

The below page will show up and again click on Add to Calendar.

Screenshot_2021-05-22_at_11.57.10.png

Then select the appropriate calendar choice in the drop down menu. In this case we will use Google

Screenshot_2021-05-22_at_11.57.33.png

A calendar entry will then be created, click Save to add to the calendar.

Screenshot_2021-05-22_at_11.57.56.png

Below is how the entry will look like in Google Calendar, simply click the Magic Link URL to access the event when the time comes.

Screenshot_2021-05-22_at_11.59.01.png

 

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

Was this article helpful?