How to invite vendors to set up and manage an Expo Booth

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Invited vendors (Advanced plans only) are users assigned by the organization admin per expo booth, per event, that have access to their booth settings and can set themselves or a team member as moderators if the expo booth is set to the Session type.

All invited vendors and their moderators need to register for the event in order to access it as they do not automatically become attendees once they accept the invitation. They don't become moderators by default, they need to set themselves to be moderators while creating the booth (or add a team member). They also have access to create polls in their booths, hide and unhide the polls.

To start inviting vendors to build, edit and manage their booths, go to the "Expo" tab and click the 'Invite Vendors' button.

Once you click 'Invite Vendors', you can start inviting vendors by inputting their email addresses and you will have the option to invite your vendors to build a brand new booth or manage/edit an existing booth that you have already set up.

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Note: The 'Invite Vendors' button won't be visible until a booth is created.

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Tip: Only organizers will have the option to determine the booth's size and priority number. Invited vendors will not have the option to change the size and priority number of their expo booths.

Once you have sent an email to invite your vendor, a list will start populating at the bottom of the page with all the vendors you have invited. You will have the option to re-send the invitations as needed.

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Once your vendor has accepted the invitation, the status of their invitation will change from "Resend" to "Registered". 
Note: Vendors can't preview their booths at this time, they can only access them directly on the venue page 5 minutes before the event starts.

Inviting Vendors to Build Their Booth

 

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

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