Creating Tags for Sessions, Booths, and Schedule

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Tags are labels or filters used to sort booths and sessions according to categories, so attendees can quickly navigate through the content available in your event.

Tags are available for Sessions, the Expo Booths and can be applied to the Schedule as well. They are especially useful when you have a large number of expo booths and or sessions, which will help your attendees sort through content quickly. 
Note: The maximum number of tags per event is 200.

How to create tags as an organizer

To add tags to Expo Booths:

  • On the left side of the Event Dashboard, click on Venue > Expo.
  • Create a new booth or select the booth you want to add tags to and click on Edit. 
  • Under the Tags section, add the tags. 
  • Then simply press the blue Add button and click Save at the bottom of the page.
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Note: You can add a maximum of 4 tags to each booth.

To add tags to Sessions:

  • On your Event Dashboard, click on Venue > Sessions.
  • Create a new session or select the session you want to add tags to and click on Edit. 
  • Under the Tags section, add the tags. 
  • Then simply press the blue Add button and click Save at the bottom of the page.
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Note: You can add a maximum of 4 tags to each session.

To add tags to the Schedule:

  • On your Event Dashboard, click on Venue > Schedule.
  • Create a new schedule using the Add to Schedule button or select the schedule you want to add tags to and click directly on it, or on the 3 dots to Edit.
  • Under the Tags section, add the desired tags, if they don't already exist you will get an option to Create "The New Tag" (where The New Tag is the name of the desired tag).
  • Then simply press the Add to schedule button at the bottom of the page to save.

Note: There are no limits on the amount of tags you can add to schedules (within the 200 max per event).

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Note: Tags that are created in any specific area (Expo for example) will also appear across the three event areas (Sessions, Expo, Schedule) not just the Expo.

How to remove tags as an organizer

To remove tags you will have to manually go to each Session, Expo Booth, and Scheduled item and select the tags you wish to remove. Simply click on the X to remove the tag.

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Note: Tags will take about 60 minutes to completely disappear from the event sections. For example, if one tag is removed from a session it will still appear in the Sessions main area under the Search sessions bar, the same applies to the Expo area and Schedule, however after 60 minutes the tags will disappear. If wanting to remove all tags from the event it can be done the same way, by going to each Session, Expo Booth, and Scheduled item, remove all the tags, then wait 60 minutes for them to disappear completely.

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Tip: If only wanting to update one tag with a new one or delete all tags and have new tags instead, simply remove the tag (or all tags) and add the desired new tags; this way tags will be immediately updated on all event sections, no need to wait for 60 minutes. 

How to use tags as an attendee

Your attendees are now able to sort through Sessions and Expo Booths using tags. The available tags are displayed under the search box on the Sessions and Expo tabs as well as on the card of each session, booth. 

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For the schedule, tags will appear attached to each scheduled item. In the example below we have a schedule for New Session to which we have added the Technology tag. By clicking on the Filter icon at the right side of the schedule search bar, attendees are able to filter through scheduled items based on tags as well as event segments by selecting one or more of them. 
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Sharing Expo Booth tags with other attendees

Now, when searching through Expo booths using tags, the web page URL will change depending on the tags you add or remove. 

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This means that when you share the the URL with other attendees, it will show them the tags you have applied and, therefore, the same Expo Booths. 

That's it! You have now mastered how to use tags in your events!

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

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